Administrative Assistant

We are seeking a highly organized, detail-oriented Administrative Assistant to support our Senior Management based in Switzerland, while ensuring the smooth day-to-day operations of our Tunis office. This role is critical to maintaining efficient coordination across geographies, acting as a central hub for information flow, documentation, and local execution. You will combine executive support with hands-on office management responsibilities.

​

Key Responsibilities

    Finance, Documentation & External Coordination

• Prepare and route invoices and receipts for internal approval or external accounting (VAT, tax filings), ensuring accuracy and timeliness

• Maintain organized records of all financial documents (invoices, receipts, expenses) and support expense tracking and credit card reconciliations

• Liaise with governmental bodies, banks, funding agencies, and external partners to manage administrative and compliance-related matters

• Prepare, compile, and submit required financial and regulatory documentation in a timely and accurate manner

 

    Correspondence Management

• Screen and categorize incoming email, flagging items requiring urgent attention for senior management

• Assist with drafting email communications, follow-ups, and occasional social media updates as needed

 

    Administrative Support, Travel, Events & Office Operations

• Coordinate meetings, agendas, scheduling, and travel logistics for senior management across locations

• Perform data entry and maintain lightweight CRM systems related to investors, partners, and hiring candidates

• Ensure smooth operation of the Tunis office, including handling administrative errands (e.g., bank visits), coordinating office maintenance/repairs, and liaising with local vendors

 

Qualifications

• 2–5 years of experience in an administrative, executive assistant, or operations role

• Strong organizational skills with exceptional attention to detail

• Ability to manage multiple priorities and meet deadlines in a fast-paced, international environment

• Excellent written and verbal communication skills in English and French (Arabic or German is a plus)

• Comfortable handling sensitive and confidential information

• Proactive, hands-on mindset with the ability to solve problems independently on the ground

 

What We’re Looking For

• Reliable and highly responsive, with a strong sense of ownership

• Resourceful and solution-oriented, especially when handling local operational tasks

• Comfortable working across cultures and time zones

• Professional, polished communication style